EXECUTIVE N - SALES ADMINISTRATION

External Job Description

admin

Business objectives 
• Assist sales team by generating and sharing accurate dealer level sales reports as 
per requirement 
• Assist dealers by making and sharing relevant sales report, credit note and debit 
note workings and scheme related communication as per defined timelines 
Servicing 
• Provide timely services to dealers by ensuring availability of sales aids like shade 
cards, collaterals, dealer kit etc. 
• Provide logistics and operational support to Unit level initiatives, activations and 
during new dealer account opening 
• Assist sales workforce in gift settlements as per schemes closure on the system 
• Coordinate with HR department on employee life cycle activities such as Joining, 
transfers, separation etc. 
Process Optimization 
• Find opportunities and work towards optimizing processes and reducing time and 
cost involved 
• Accurate and timely sharing 
of reports to Sales team • 
Timely service to dealers 
• Statutory and Safety 
compliances 
• Clearance of vendor payment 
within timelines 
• On time gift settlements with 
acknowledgement 
 
 
 
Asian Paints Ltd. ~ 2 ~ Internal HR Document-Strictly Confidential 
• Review and monitor overheads budgets against actual spend on monthly basis 
and report in case of any observations 
Vendor Management 
• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open 
advances of each vendor 
• Coordinate with Vendors for outstanding amount closure and quarterly balance 
confirmation within defined timelines 
Statutory and Safety Compliance 
• Ensure safety and statutory compliance for offices and warehouses 
• Maintain and display all statutory records as applicable in the premises 
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis 
and submit the findings for process improvement 

Essential
• Graduation with 50% marks without any backlog 
• Minimum 50% marks throughout education 
• Graduation must be through a full time course Desired
• NA
Applicants with MBA and Engineering background (B.Tech/B.E./Diploma/B.Pharma) will not 
be considered