EXECUTIVE N - SALES ADMINISTRATION - DEHRADUN

Executive N - Sales Admin - Dehradun

Job Title - Executive – Sales Administration 
Location - Dehradun 

Experience - 1 - 6 Years 

Age - Between 20 - 30 Years 

Skills - Proficiency with MS – Office, in particular MS – Excel is mandatory., SAP, Sales Data, MIS Reporting. 

Job Purpose

The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining processes, thereby assisting in achieving business objectives. 

Business objectives 

•Assist sales team by generating and sharing accurate dealer level sales reports as per requirement 
•Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines Servicing.
•Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc. 
•Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening 
•Assist sales workforce in gift settlements as per schemes closure on the system 
•Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc. 

Process Optimization 

•Find opportunities and work towards optimizing processes and reducing time and cost involved

•Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations.

Vendor Management 

•Ensure timely clearance of vendor payments as per the defined payment terms
•Monitor and ensure no pending payments, open goods receipts and open advances of each vendor 
•Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines.
 
Statutory and Safety Compliance
 
• Ensure safety and statutory compliance for offices and warehouses 
• Maintain and display all statutory records as applicable in the premises 
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis 
and submit the findings for process improvement 

Key Performance Indicators

•Accurate and timely sharing of reports to Sales team 
•Timely service to dealers 
•Statutory and Safety compliances 
•Clearance of vendor payment within timelines 
•On time gift settlements with acknowledgement

Qualifications Essential

•Graduation with 50% marks without any backlog 
•Minimum 50% marks throughout education 
•Graduation must be through a full time course 

Desired

Applicants with MBA and Engineering background (B.Tech/B.E./Diploma/B.Pharma) will not 
be considered 

Additional Requirements 

Applicant should be mobile pan India as the said role is transferrable 
• Role involves travelling to various warehouses 
• Proficiency with MS – Office, in particular MS – Excel is mandatory. 
• Age to be between 20 - 30