EXECUTIVE N - ADMINISTRATION

External Job Description

Job Title     Executive N – Administration     Department    Plant Administration
Reporting to    Manager – Plant Materials    Grade    Executive/LEVEL N (N/TN)
Jobs Reporting Into    NIL    Location/Unit    Patancheru

Role Description
Job Purpose
•    To ensure the smooth batching operations without disrupting production, allotting batching tasks to operators, ensuring the availability of the required batch raw materials at the right place and at the right time, monitoring for stock accuracy, overseeing implementation of 5S and other housekeeping activities in the godown.

Primary Responsibilities
Business Responsibility Areas
(Please detail out at least 8-10 responsibility areas)    Key Performance Indicators
    •    Daily Activities:

a) Batching Activities

i. Allotting the batching of various raw materials (according to production requirements) to operators.
ii. Ensuring that batching is done in the right quantities, checking that batching for Water Based paints is done in the right sequence.
iii. Scheduling batching activities in such a way that they do not disrupt production schedules in any way.

b) Monitoring the new bulk receipts and storing them at the right locations allotted to them, checking for any shortages in raw material receipts.

c) Ensuring stock accuracy by monitoring the issue of correct quantities to various departments.

d) Overseeing the implementation of 5S activities in the godown and supervising operators in terms of adherence to 5S norms.

e) Constantly collecting data for identifying improvement activities in batching to be used for the settlement.

f) Making sure that bills are passed smoothly and efficiently so that there are no bills pending for more than 60 days, sorting out any problems that may arise in connection with the bills and ensuring that there are written statements available for freight claims.

g) Ensuring that all batch confirmations are done in the same shift and that no batch requisitions are missing or pending for any reason.

h) Updating and maintaining documentation required for ISO.

Scope of Work
a) Financial Scope (Range of financial spend):    NA
b) People Management Scope (Range of no. of Direct/ Indirect Reports):    NA
c) Geography Coverage (Country-wide/ State-wide / Area-wide)    NA
d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):    NA

Key Interactions
Internal    Senior Manager – Plant Administration, Manager – Plant Accounts
External    Other plants, Corporate Materials team

Role Requirements / Specifications
Qualifications    B.com or MBA-Operations, warehouse management, logistics
Previous Experience    •    0 to 3 years
Functional Competencies    •    
Behavioral Competencies    •    Build Successful Partnership
•    Challenge Status Quo
•    Execution Excellence
•    Impactful Communication
•    Customer Centricity