EXECUTIVE N - HUMAN RESOURCES - BHR (Vakola)

External Job Description

Job Role

Handling the responsibility as Business HR Executive in respective Divisional HR team driving Divisional HR agenda and supporting central agenda.

Employee Life Cycle:

• Ensure timely completion of Confirmation process, transfer process and separation process ensuring good experience for the employee.
• Provide support to employees on queries regarding company policies and employee life cycle processes.
• Proactively ensuring better understanding of policies and processes in Executives through communication during open houses, induction programmes, mailers, etc.
• Ensure smooth separation process for an exiting employee. Preparing exit trackers & analyzing the attrition data.

Recruitment

• Ensure timely requisition creation in ATS based on vacancy & coordination with recruitment team to enable/support position closure.
• Ensure efficient coordination with the selected candidate for documentation & administration of relevant pre-employment tests before offer release. Ensure timely offer release for the selected candidate.
• Ensure timely conduct of pre-joining formalities for the candidate (ex. TYDY, Legality forms). Conduct Joining formalities as per defined timelines, ensure appointment letters to be shared on date of joining.
• Conduct regular check-ins with new joiners for first month, and provide support wherever required to the new employees.
• Support and coordinate off-roll/contractual manpower vendors based on business requirements.
• Maintaining employee file and preparation of monthly manpower reports & maintaining recruitment status sheet. Managing and maintaining manning data and highlighting discrepancies.

HRIT (HRMS) and Payroll

• Ensure necessary actions in HRIT have been taken on time and ensure corrections/revisions in HRIT data to match actual employee data as and when required.
• Providing timely & accurate payroll inputs to the payroll team, including timely F&F for separating employees.
• Propose & implement automation of reports on the system, conduct data audits and system checks to report issues.

Learning and Development

• Support TNI and analysis of data to plan learning calendar for the division. Driving follow-up action with employees on learning agenda to ensure high participation & effectiveness
• Timely and effective implementation of learning interventions including management of the logistical arrangements for participants and trainers.
• Compilation of learning reports, feedback reports and suggesting improvements

Bill Processing and Vendor Management

• Getting all necessary documents from vendors, processing the bill in the correct format, highlighting any approvals required, sharing status of bill processing back to the vendor

Engagement

• Drive engagement agenda through communications & interventions
• Unit and Market visits to establish rapport with Executives and Unit Heads

PAPF (Performance Management)

• Publish reports & trackers for PAPF at various stages of the process for the division/team.

Ensure timely follow-ups on ensuring completion of respective PAPF stages as per the timeline.