EXECUTIVE N - IMPORTS

Job Purpose:

Ensuring customs clearance of all imported material (RM / Marketing / Capex, etc.) at the respective port locations within the defined time limits.

Liaise with Custom House Agents (CHA) to ensure smooth customs clearance and highlight issues faced, if any, therein.
Liaise with storage agents for clearance of raw material imported in bulk at various locations.

Arrange for movement of imported consignments post clearance from ports to receiving locations (plants / TLs, etc.) by coordinating with purchasers, transporters, CHAs, and the receiving locations.

Monitor the payment performance to CHAs and transporters and coordinate with SSC for resolving issues for bills that are on hold.

Servicing:

• Coordinate with buyers for receipt of documents for clearance and hand over the same to CHAs.
• Coordinate with CHAs to ensure smooth clearance of consignments once they arrive at the port.
• Highlight and escalate issues, if any, faced during customs clearance.
• Ensure movement of material from port to plants / TLs post clearance.

Payment Performance:

• Calling of quarterly outstanding statements in prescribed format.
• Coordinating with CHAs, transporters, and SSC for resolution of problems and ensuring timely clearance of CHA clearance and freight bills within defined credit days.
• Regularly monitor the daily tracking sheet (DTS) sent by CHAs and proactively resolve issues with invoices that are on hold.

Import on FOB Basis:

• Handle import of material on FOB basis by liaising with freight forwarders (FFs) for getting quotations and preparing comparative summaries.
• Coordinate with the selected freight forwarder and ensure the consignment reaches the port as per the agreed terms.

Import Document Handling:

• Ensure that hard copies of original documents received during the clearance process are sent to SSC.

Import in Bulk:

• Coordinate with buyers and storage providers for smooth clearance of material imported in bulk.
• Liaise with CFA for generation of documentation (delivery, goods issue, invoices, e-way bill, etc.) for movement from port to plant.
• Ensure stock hygiene by passing inventory posting documents after due approval.

Handling of Licenses:

• Manage procurement of licenses (MEIS, SHIS, etc.) used during the clearance process.
• Coordinate with SSC for prompt payment to license vendors.
• Liaise with CHAs to ensure licenses are utilized during clearance and are properly accounted for.