EXECUTIVE N - INBOUND LOGISTICS

External Job Description

Job Purpose
•    Ensuring placement efficiency of vehicles for movement of raw materials across the country (ex-works vendor dispatches, inter-plant RM transfers, port to plant transfers etc.) 
•    Liaise with 40+ logistics service providers (transporters) for ensuring placement efficiency 
•    Report and monitor allied transportation-related aspects viz. vehicular non-compliances at plants, insurance cases etc. 
•    To ensure prompt clearance of freight bills and to extensively interact with SSC in this regard
Business Responsibility Areas
Servicing 
•    Daily monitoring of ordered Vs placed vehicles, liasoning with transporters, follow-ups in ensuring there are no placement defaults. 
•    Calling quotes and sharing details with seniors for quote finalization. 
•    Ensure service entries are created by plants for all IPTMS.
Payment Performance 
•    Calling of quarterly outstanding statements in prescribed format. 
•    Co-ordinating with transporters & SSC for resolution of problems and ensuring timely clearance of freight bills within defined credit days.
Freight contract Management 
•    Preparation of freight rate upload file, Error free freight rate uploads, maintenance of various QRs and MF in records for Audit sake, maintenance of filenet documents
Local intransit insurance 
•    Ensure compliance 
•    Follow up with all concerned and ensure 
•    Review regularly to ensure insurance cases are settled in time & none missed out 
•    Insurance tracker, intimation, documents collection, debit /credit note and end to end closure of insurance claims with transporters
Monthly reports 
•    Placement efficiency 
•    Insurance tracker and Insurance value working report
•    Vehicular non-compliance reports 
•    Service entry not generated report
•    Monthly activity ppt
Operational improvements/initiatives – 
•    Review compliance of documented procedures and provide compliance confirmation to hierarchy. 
•    Correct any anomalies identified by the above exercise 
•    Self-certification & audit-related points
Process compliance and assurance 
•    Identify key processes related to reports generation and document the same 
•    Change / Modify documentation for existing processes identified during this exercise.
IT related 
•    Aid the relevant teams for testing and implementation of IT projects
•    Act as an interface between IT and Transporter 
•    Legal contracts implementation with Legal team 
•    Checking and extending portal facility to all transporters, facilitating and coordinating in E hundi and digital signature implementation
5S 
•    Organize work area for efficient and effective performance by identifying and storing the items used, maintaining the area and items, and sustaining the new order