EXECUTIVE N - SECRETARIAL

Brief job description:

Shares

• Processing of request w.r.t. dematerialisation, transfer, and transmission of securities received from shareholders of the Company
• Visits to Registrar to an Issue and Share Transfer Agent (RTA) for inspection / reviewing / monitoring correspondence received from shareholders of the Company.
• Monitoring and redressal of the complaints received from various regulatory authorities portal viz. SEBI SCORES, Smart ODR, and website of stock exchanges.
• Checking and processing of various investor service requests of shareholders of the Company
• Preparation and filing of various stock exchange compliances viz. reporting of investor complaints, shareholding pattern, reconciliation of share capital audit, etc.
• Preparation and updation of various Standard Operating Procedure (SOPs), trackers, registers, reports and MIS maintained by the Company.
• Interacting with Shareholders and resolving queries raised by shareholders
• Responding to emails received from shareholders in a timely manner

IEPF

• Tracking of IEPF claim status on the MCA portal, downloading acknowledgements and related documents, updation of internal MIS, preparation of documentation, and monitoring statutory timelines for submission of e‑Verification Reports (EVR).
• Preparation, review, and filing of statutory web‑forms IEPF‑1, IEPF-2, and IEPF‑4 from time to time in coordination with internal teams and RTA.
• Coordination with RTA for reconciliation of data relating to shares/dividend transferred to IEPF, claimant verification, and resolution of discrepancies.
• Handling resubmission/clarification queries raised by MCA/IEPF Authority on filed claims, including preparation of clarification letters and revised EVRs within stipulated timelines.
• Monitoring and responding to shareholder queries and grievances related to IEPF, including dividend refunds, transmission cases, duplicate claims, and status updates, in a timely and compliant manner.
• Assisting in preparation of internal reports/updates for management and periodic review meetings on IEPF claims, transfers, pendency, and resubmissions.