EXECUTIVE N - SALES ADMINISTRATION - PUNE

External Job Description

Job Purpose
The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining processes, thereby assisting in achieving business objectives.

Business Responsibility Areas

Business objectives
• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines
Servicing
• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization
• Find opportunities and work towards optimizing processes and reducing time and cost involved
Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations
Vendor Management
• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance
• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement

Qualifications

• Bcom with 50% marks without any backlog
• Minimum 50% marks throughout education
• Graduation must be through a full time course Desired
• Applicants with MBA and Engineering background (B.Tech/B.E./Diploma/B.Pharma) will not be considered

Previous Experience

• Min 1-2 yrs of experience into Warehouse, Excel, Logistics, etc.
• Applicant should be mobile pan India as the said role is transferrable
• Role involves travelling to various warehouses
• Proficiency with MS – Office, in particular MS – Excel is mandatory.
• Age to be less than 26