EXECUTIVE N - SALES ADMINISTRATION

External Job Description

Job Purpose

The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means 
of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining 
processes, thereby assisting in achieving business objectives. 

Business Responsibility Areas

Business objectives 

• Assist sales team by generating and sharing accurate dealer level sales reports as 
per requirement 
• Assist dealers by making and sharing relevant sales report, credit note and debit 
note workings and scheme related communication as per defined timelines 

Servicing 

• Provide timely services to dealers by ensuring availability of sales aids like shade 
cards, collaterals, dealer kit etc. 
• Provide logistics and operational support to Unit level initiatives, activations and 
during new dealer account opening 
• Assist sales workforce in gift settlements as per schemes closure on the system 
• Coordinate with HR department on employee life cycle activities such as Joining, 
transfers, separation etc. 

Process Optimization 

• Find opportunities and work towards optimizing processes and reducing time and 
cost involved 
• Accurate and timely sharing 
of reports to Sales team 
• Timely service to dealers 
• Statutory and Safety 
compliances 
• Clearance of vendor payment 
within timelines 
• On time gift settlements with 
acknowledgement 
• Review and monitor overheads budgets against actual spend on monthly basis 
and report in case of any observations.

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open 
advances of each vendor 
• Coordinate with Vendors for outstanding amount closure and quarterly balance 
confirmation within defined timelines.

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses 
• Maintain and display all statutory records as applicable in the premises 
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis 
and submit the findings for process improvement.

Qualifications

• Graduation with 50% marks without any backlog 
• Minimum 50% marks throughout education 
• Graduation must be through a full time course Desired