MANAGER - HUMAN RESOURCES & SECURITY, Khandala Plant

External Job Description

Job Purpose

• Handle ER/ IR responsibility with respect to Statutory compliance, employee welfare, disciplinary control, contract manpower management and liaisoning with external stakeholders.
• Responsible for HR administrative processes such as statutory compliances, security and gate control, facilities management (housekeeping, canteen, transport), contract labour management, labour law compliances and attending to statutory notices / legal cases.
• Business Responsibility Areas

Time office for contract workforce:

• Monitor & Review time office activities for correct attendance management for contract workforce and timely resolution of employee grievances in this area.
• Ensure right processes are put in place for attendance management.
• Security, Gate Control & Facilities Management
• Provide effective gate control as per manual for securing the Plant property and employees
• Monitor and review effectiveness of the Security team and coordinate with the security agency for changes required
• Assess risks to plant property and employees, build information network with local bodies for identifying risks and accordingly strengthen the security practices inside the plant.
• Identify contractors / agency for employee transportation, housekeeping and gardening.
• Monitor and review the work of these agencies to ensure good upkeep of the plant with respect to 5S in the plant and maintaining a cleaner and greener working environment.
• Provide training to new Executive/ Managers regarding the roles of residency of Plant
• Contract Labour Management
• Perform audit and take corrective actions to ensure statutory compliances in the area of contract labor management
• Address grievances of contract employees shared by the contractor on time.
• Identify Risks and make process changes to mitigate the same
• Statutory Compliances & Legal
• Review and complete PF activities i.e. provide inputs to corporate accounts, submit returns to PF office, conduct PF nomination process, clear PF loans etc. in a smooth and efficient manner
• Evaluate and complete the ESIC activities i.e. Submission of contribution, submission of data to ESIC office, ESIC nomination process etc.in a smooth and efficient manner.
• Ensure timely filing of returns and fulfilling other compliance requirements under various labour laws (PF, ESIC, Contract Labour , Factories Act , Apprentice Act , Payment of Wages , etc.)
• Respond to Inspections and Notices by government authorities to smooth closure of notices
• Update status on legal cases by coordinating with Advocates and discuss way forward with Leadership.
• Employee Relations Agenda
• Conducting welfare and wellness events for the contract workforce as per the welfare calendar.
• Strengthen the grievance redressal process and resolve employee grievances with respect to welfare activities like canteen, transport and housekeeping.
• Coordinate with other departments to resolve any grievances on the shopfloor.
• Design and implement employee involvement and welfare initiatives
• Participate and support Sr. Manager in driving initiatives in the area of employee relations.
• Stakeholder Management and External liaisoning
• Liaison effectively with local and Government officials, Police machinery etc.
• IR liasoning with political influencers, Union Leaders and local bodies like Mathadi Board
• Maintain healthy relationship with the labour office in the area.
• Draft replies to letters for the Union, Political parties, Government authorities and any other external stake holder.

Wellness Agenda:

• Conceptualizing and executing overall wellness initiatives for contract workers